Hybrid Executive/Personal Assistant to Founder of RE Developent Firm

The Managing Principal of a well-established real estate development and investment firm is looking for an Executive Assistant/Office Manager. The firm develops both commercial and residential properties. The role is hybrid: 4 days in office, 1 day remote. About the Job: • Prioritize emails; proactively follow up or bring attention to time-sensitive and urgent matters • Maintain both business and personal calendar • Schedule meetings • Coordinate travel arrangements as requested • Catalogue and track the location of art collection and furniture • Oversee time and attendance of employees, manage paid time off logs • Process health insurance renewals annually • Oversee 401(k) administration • Distribute or post updated employment regulations as needed • Coordinate insurance requirements with insurance broker and Executive Team. • Request updated COIs as needed • Process renewals, present changes to Managing Principal • Scan invoices for retention and forward invoices to managers for approval and coding • Enter invoices in financial management software - Sage Intacct • Research and respond to vendors issues as needed • Some support to the Director of Construction • Maintain digital copies of all contracts and related documents. • Assist in providing necessary documentation to architects and builders on active projects • Enter job cost detail per invoice in Project Management System - ECI/Mark Systems when needed. • Ensure parties have necessary information for closings • Organize and maintain digital records. • Create and maintain shared office calendar in Outlook • Prepare, edit, and proofread contracts and other documents as requested • Coordinates and completes special projects as assigned by the Executive Team • Keep track of office supplies and place orders • Negotiate contracts for office services as needed; copier, storage units, internet, cell phones, etc. • Point of contact for IT issues, coordinating with IT support About You: • Minimum of 5 years of experience as an executive assistant • Bachelor's Degree a plus • Background in real estate development a plus • Project management, or real estate software a plus • Excellent Microsoft Office Suite skills; excellent written and verbal communication skills • Highly organized and detail-oriented Salary, Benefits, Paid Vacation Apply tot his job Apply To this Job