At arenaflex, we're dedicated to delivering exceptional patient care and innovative medical solutions. As a leading healthcare provider, we're seeking an experienced Administrative Assistant to join our Biomedical Engineering team in Atlanta, GA. This dynamic role will provide critical support to our management personnel, ensuring seamless operations and exceptional patient experiences.
**About arenaflex**
arenaflex is a renowned healthcare organization committed to advancing medical technology and providing compassionate care to our patients. With a strong focus on innovation and excellence, we're constantly pushing the boundaries of what's possible in healthcare. Our team of dedicated professionals is passionate about making a difference in the lives of our patients and communities.
**Job Summary**
We're seeking an experienced Administrative Assistant to provide high-level support to our Biomedical Engineering team. As a key member of our team, you'll be responsible for performing a variety of administrative, secretarial, and clerical duties, including data entry, scheduling, and record-keeping. If you're a detail-oriented, organized, and customer-focused individual with excellent communication skills, we encourage you to apply for this exciting opportunity.
**Key Responsibilities**
* Performs various types of clerical and receptionist functions, including preparing copies, typing letters, memos, and other documents, and compiling and/or preparing reports.
* Receives and screens calls and visitors, responding to routine inquiries with standardized information.
* Opens and routes incoming mail, coordinates and prepares mail-outs, and maintains/updates distribution lists.
* Schedules patient appointments, arranges interpretation services, if needed, schedules staff meetings, and maintains personal calendars for management personnel.
* Responsible for inventorying and ordering office supplies, equipment, and coordinating equipment repair/maintenance.
* Maintains accurate department files, logs, and records, including admission and census data, invoices, check requests, and time and attendance and payroll information.
* May perform departmental admissions, charging, crediting, and other related functions, which involve preparing/processing paperwork and data entry.
* Compiles reports/lists and statistical data, including simple calculations and information that is readily available.
* May assist patients with forms and applications, reviews for completeness, and makes corrections of a routine nature.
* Practices proper safety techniques in accordance with hospital and departmental policies and procedures.
* Immediately reports any mechanical or electrical equipment malfunctions, unsafe conditions, or employee/patient/visitor injury/accident to administrator, coordinator, or supervisor.
* Promotes the continuous quality improvement process in all daily service issues and problem-solving opportunities, both department-specific and hospital-wide.
* Maintains confidentiality with client records and sensitive issues or documents.
* Communicates regularly with departmental staff and management on a daily basis.
**Qualifications**
* One (1) year clerical/secretarial/customer service experience OR experience may be offset by an Associate's or Bachelor's degree.
* Typing requirements vary by department, see requisition for requirements.
* Good communication skills.
* Ability to follow detailed instructions.
* Level of proficiency in MS Office (Word, Excel, and PowerPoint) varies by department, see requisition for requirements.
**Preferred Qualifications**
* Post-high school education.
* Prior healthcare experience.
* Two (2) years of college with emphasis in accounting or business.
* Two (2) years of experience in accounts payable or purchasing.
* Demonstrated ability to set priorities and work independently.
* Successful completion of a course in Medical Terminology (depending on the amount of medical transcription required for assigned area).
* Bilingual – Spanish/English.
**Work Environment and Culture**
* Work hours: 8a-5p
* Weekend requirements: No
* On-call requirements: No
* arenaflex offers a dynamic and supportive work environment, with opportunities for professional growth and development.
* Our team is passionate about delivering exceptional patient care and making a difference in our communities.
**Compensation and Benefits**
* Competitive salary and benefits package
* Opportunities for career advancement and professional growth
* Comprehensive training and development programs
* Recognition and rewards for outstanding performance
**How to Apply**
If you're a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and cover letter, through our online portal.
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We're an equal opportunity employer and welcome applications from diverse candidates. arenaflex is committed to creating a workplace that is inclusive, respectful, and supportive of all employees.
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