About Meltzer Hellrung
We strive to be the “new generation immigration solutions” provider with an innovative spirit to disrupt and constantly improve the immigration process for companies, employees and their families.
Founded in 2014, Meltzer Hellrung leverages technology, a service-oriented mindset, and a compassionate approach to assist high-growth corporations in scaling their immigration programs, increasing their access to talent, and expanding operations into new markets.
Our values describe the essence of our firm:
• We Are Authentic: We express our ideas, concerns, and are accepted for who we are. We share our quirks, strengths, vulnerabilities, and our interests. We value honesty and openness to foster an environment where everyone feels valued and accepted.
• We Take Ownership: We embrace our roles, responsibilities, and work with a sense of accountability and integrity. We take full responsibility for actions and outcomes. Owning our work honors our colleagues and those we seek to help.
• We Are Resilient: We bear the weight of our clients’ expectations as their advocates and persevere through setbacks. We pursue all options to help achieve the best outcomes for our clients.
• We Are Growth-Minded: We approach our service, our organization, and our careers with an innovative spirit. We look for ways to improve and progress as individuals and as a team. We continually look to evolve and add value.
About Voyager
We launched our proprietary immigration platform in 2022 to ensure that we deliver on our promise of service that is transparent, fast, and secure. Voyager appropriately reduces information silos to ensure important case and immigration status details are available to all stakeholders, reducing communication burdens and overall confusion.
About the Role
This is a full-time bookkeeping position supporting day-to-day accounting operations. The hire will work directly under the Controller and alongside an existing Analyst, with a clearly defined responsibility split across transaction processing, reconciliation, and AP support functions.
The right person for this role treats accuracy as non-negotiable, communicates proactively when something looks off, and takes ownership of their process area without needing to be micromanaged. In a law firm environment, trust accounting errors carry real legal consequences. We take that seriously and expect this person to as well.
This is not a role for someone who waits to be told what to do. It is a role for a bookkeeper who takes pride in clean books, asks good questions, and builds trust with the Controller through consistent and reliable execution.
Location: Remote, Global
Availability: Immediate Contract, Full-Time
Responsibilities:
Credit Card Reconciliation and Transaction Processing
• Process and reconcile all Core Pay prepaid card transactions across both QBO entities. Match each transaction to the correct client matter and invoice.
• Process and reconcile USCIS fronted filing fee credit card transactions. Identify and resolve transactions that do not include a description in the bank feed.
• Work with the Controller to implement and maintain the redesigned journal entry summarization approach for credit card reconciliation. Current manual transaction volume is 50 to 70 per week.
• Maintain accurate matter coding for all card transactions in QBO. Flag discrepancies or unmatched transactions to the Controller within 24 hours.
Accounts Payable Support
• Support the Controller with AP functions including vendor bill entry, coding, and payment preparation across both QBO entities.
• Assist with the vendor transfer of non-attorney vendors from Meltzer Hellrung PC to MH Software LLC as directed by the Controller.
• Maintain organized vendor records in QBO. Flag duplicate entries, missing documentation, or coding inconsistencies.
QBO Maintenance and Monthly Close Support
• Maintain clean and accurate transaction records in both QBO files on a daily basis.
• Support the monthly close process as directed by the Controller. Complete assigned tasks by the designated close deadline each month.
• Assist with bank reconciliations as assigned. Flag unreconciled items or discrepancies to the Controller promptly.
• Run standard QBO reports as requested by the Controller or Fractional CFO.
Collaboration and Communication
• Work closely with the Senior Bookkeeper on day-to-day operations. Cross-train on key processes to ensure coverage and continuity.
• Respond to Controller and CFO requests within agreed service level timelines.
• Proactively surface issues, discrepancies, or process gaps to the Controller rather than making unilateral corrections.
• Participate in periodic team check-ins with the Controller and Senior Bookkeeper.
Experience & Qualifications
Required:
• Minimum 2 years of full-charge bookkeeping experience, preferably in a law firm, professional services, or multi-entity environment.
• Proficiency in QuickBooks Online including navigating multiple files, chart of accounts, class coding, and reporting.
• Strong attention to detail and accuracy. Comfortable processing high transaction volumes with consistent precision.
• Ability to work independently in an offshore capacity with strong written communication skills in English.
• Comfortable working within defined processes and escalating exceptions rather than improvising solutions.
• Reliable high-speed internet connection and a professional remote work setup.
Preferred:
• Experience with IOLTA trust accounting or legal billing systems.
• Familiarity with prepaid corporate card platforms such as Brex, Ramp, or Core Pay.
• Experience in a multi-entity environment with intercompany transactions.
• Exposure to accrual basis accounting alongside cash basis reporting.
• Prior experience reporting to a controller or CFO in a remote or offshore capacity.
Salary Range: $30-$40K and is commensurate with location, experience and background. This position also has the opportunity to receive an annual bonus.
We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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