HR Operations Assistant - 12 Month FTC

Addison Lee has been part of London’s transport network since 1975, offering various passenger and delivery services. They are seeking an organised and driven HR Operations Assistant to support the HR life cycle, manage employee transactions, and assist with the implementation of a new HRIS system.

Responsibilities

• Administer Employee Lifecycle transactions which include New Starters, Change of Terms and Leaver processes
• Support the implementation of new HRIS system (SAP). Duties to include; data transfer and renaming of historic documents, archiving and data cleansing of employee files. Ad hoc tasks requested by the SAP project lead or HR Operations Manager
• Undertake all required pre-employment checks, updating and discussing with line manager and HR Advisor as appropriate
• Writing and preparing all HR/ER Letters
• Support management and the Talent Partner with the induction process for their new starters
• Writing and preparing all contracts, offer letters, change to terms and leaver letters ensuring information is accurate, well communicated and saved on employee files (covering full employee lifecycle)
• Maintain and update electronic personnel records and systems containing all employment-related information
• Keying all employee lifecycle transactions into our HRIS
• Ensuring all lifecycle transactions are on the Payroll Submission ready for Payroll and Benefits providers for processing
• Administer various employee benefits such as Healthcare, Cycle to Work scheme, Discounted (76) Cab account etc
• Prepare, as required, management reports on employee-related data to assist with the management and development of staff
• Provide administration support to the recruitment process when required
• Manage and respond to general queries in the HR inbox from managers and employees, signposting them to the appropriate policies and procedures
• Provide administrative support to the wider HR team including note taking at investigations or formal meetings, if required
• Assist the HR Advisors in any VISA processes as required
• Carry out contractor checks and draft agreements liaising with managers to ensure they are within IR35
• Work with HR Operations Manager on any requested audits from the rest of the business ensuring we are compliant and have what is required
• Drive and co-ordinate ad hoc HR projects
• Any other duties as requested by HR Operations Manager

Skills

• Strong communication skills
• Comfortable working with numbers and data
• Proficiency in Microsoft Office tools, especially Word and Excel
• Good organizational abilities
• Ability to handle confidential information
• SAP experiences desirable but not essential

Benefits

• Annual bonus of up to 5% of your salary.
• Private medical insurance and life insurance.
• Paid volunteering leave and discounts on local services.

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