At careerzynith, we're dedicated to providing exceptional support to our team members and clients. As a leading organization in the field of adult detox and crisis recovery, we're committed to delivering high-quality services that make a real difference in people's lives. We're now seeking an experienced and detail-oriented Administrative Support Specialist to join our team on a part-time basis. This role will provide administrative support to our integrated Adult Detox and Crisis Recovery Unit, a non-medical 14-bed facility that admits individuals 24 hours a day, 7 days a week.
**About careerzynith**
careerzynith is a dynamic and innovative organization that's passionate about making a positive impact in our community. Our Adult Detox and Crisis Recovery Unit provides a safe and supportive environment for individuals to detox from alcohol or other drugs. We're committed to delivering exceptional care and services that meet the unique needs of each individual. Our team is dedicated to creating a culture of compassion, empathy, and understanding, and we're seeking like-minded individuals to join our team.
**Job Summary**
As an Administrative Support Specialist, you'll play a critical role in providing administrative support to our team members and clients. You'll be responsible for a wide range of tasks, including data entry, accounting, and administrative duties. This is a part-time remote opportunity that requires a high level of organization, attention to detail, and excellent communication skills.
**Key Responsibilities**
* Uses spreadsheets or databases to organize information and produce standard reports
* Prepares a variety of complex disbursement forms, including check requests, travel forms, cash sheets, and journal entries
* Compiles and maintains reports and financial statements
* Greets visitors and maintains and administers appropriate safety procedures in secured environments
* Sets up accounts, reconciles ledgers, and gathers data for use by others in preparing budget
* Prepares a wide variety of accounting forms and reconciles daily receipts or accounts receivable/payable
* Identifies discrepancies and makes corrections, collects required documents, and prepares expense vouchers and/or invoices
* Verifies requests for goods and services against County contracts and funding sources, orders goods or services, and follows up to resolve discrepancies and ensure delivery
* Ensures appropriate routing and approval of purchase requests
* Establishes, modifies, and maintains a system for tracking the progress of work that is the responsibility of senior management
* Trains new employees, provides and explains relevant policies and procedures, and composes routine correspondence on behalf of management
* Schedules and cancels appointments, maintains calendars, schedules rooms for classes, meetings, and conferences, coordinates audio visual and training equipment, and types complex documents of a technical nature
* Proofreads for spelling and grammar and uses multiple software applications to prepare information
* Conducts tasks associated with payroll processing, including verifying timesheets, finding, researching, and providing resolution to payroll discrepancies
* Completes and verifies data entry, distributes paychecks, and provides information and answers questions from staff regarding payroll issues
* Maintains attendance and leave tracking records and acts as department/agency/functional resource in data management systems
* Provides training to new users and coordinates Family and Medical Leave according to policies, procedures, and guidelines
**Essential Qualifications**
* High school diploma or equivalent
* Two years of administrative support experience
* Associate's Degree in Business Administration or related field is preferred
* Experience can substitute for education, and education can substitute for experience
**Preferred Qualifications**
* Associate's Degree in Business Administration or related field
* Experience working in a healthcare or social services setting
* Proficiency in Microsoft Office, including Excel, Word, and Outlook
* Experience with payroll processing and data management systems
* Strong communication and interpersonal skills
**Skills and Competencies**
* Excellent organizational and time management skills
* High level of attention to detail and accuracy
* Strong communication and interpersonal skills
* Ability to work independently and as part of a team
* Proficiency in Microsoft Office, including Excel, Word, and Outlook
* Experience with payroll processing and data management systems
* Strong analytical and problem-solving skills
**Career Growth Opportunities and Learning Benefits**
As an Administrative Support Specialist at careerzynith, you'll have the opportunity to develop your skills and knowledge in a dynamic and supportive environment. We offer a range of training and development opportunities, including:
* Ongoing training and development in administrative support and data management
* Opportunities for career advancement and professional growth
* Collaborative and supportive work environment
* Flexible work arrangements, including remote work options
* Competitive compensation and benefits package
**Work Environment and Company Culture**
careerzynith is a dynamic and innovative organization that's passionate about making a positive impact in our community. Our Adult Detox and Crisis Recovery Unit provides a safe and supportive environment for individuals to detox from alcohol or other drugs. We're committed to delivering exceptional care and services that meet the unique needs of each individual. Our team is dedicated to creating a culture of compassion, empathy, and understanding, and we're seeking like-minded individuals to join our team.
**Compensation, Perks, and Benefits**
careerzynith offers a competitive compensation and benefits package, including:
* Competitive hourly rate
* Flexible work arrangements, including remote work options
* Ongoing training and development opportunities
* Collaborative and supportive work environment
* Opportunities for career advancement and professional growth
* Comprehensive benefits package, including health, dental, and vision insurance
**How to Apply**
If you're a motivated and detail-oriented individual who is passionate about making a positive impact in our community, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and cover letter, to [insert contact information]. We look forward to hearing from you!