About careerzynith – Empowering Families Through Literacy
careerzynith is a national nonprofit organization dedicated to strengthening families and fostering a love of reading in children across the United States. By partnering with parents, educators, and community leaders, careerzynith creates evidence‑based programs that turn everyday moments into powerful learning experiences. Our mission is rooted in the belief that every child, regardless of background, deserves the chance to realize their full potential. Through multilingual resources, diverse story collections, and easy‑to‑use tools, we meet families where they are, making shared reading both accessible and enjoyable.
At careerzynith, we understand that literacy is more than decoding words—it builds empathy, emotional intelligence, critical thinking, and a lifelong curiosity. By investing in families, we help close persistent achievement gaps and lay the groundwork for a more equitable future. If you share our passion for education, community impact, and collaborative problem‑solving, you’ll find a purpose‑driven home at careerzynith.
Position Overview – Temporary Remote Data Entry & Administrative Assistant
Reporting directly to the Director of Business Operations, the Temporary Remote Data Entry & Administrative Assistant will play a pivotal role in keeping careerzynith’s operations running smoothly. This part‑time, contract position (approximately 3‑6 months) is ideal for a detail‑oriented professional who thrives in a fast‑paced, mission‑focused environment. You will be responsible for accurate data entry, order processing, and providing top‑tier administrative support to our national team and external partners.
While the role is temporary, the impact you make will be lasting—ensuring that families receive the books and resources they need on time, and that our internal teams have the reliable data they depend on to make strategic decisions.
Key Responsibilities
Data Entry & Order Management
- Enter, verify, and update purchaser and contact information in Salesforce with a focus on accuracy and timeliness.
- Create and process new orders for reading materials, ensuring all required fields are completed and that orders align with inventory levels.
- Collaborate with program managers and the warehouse team to coordinate order fulfillment and shipment tracking.
- Generate weekly status reports that summarize order volume, processing times, and any exceptions that require attention.
- Maintain a clean, organized database that supports downstream reporting and analytics.
Administrative & Customer Support
- Serve as the primary point of contact for the main office inbox, routing inquiries to the appropriate department promptly.
- Draft professional email responses, handle routine phone calls, and provide courteous assistance to internal staff and external partners.
- Procure office and warehouse supplies as needed, tracking expenditures and ensuring compliance with careerzynith’s purchasing policies.
- Assist with onboarding documentation for new volunteers, partners, and staff members.
System Coordination & Data Integrity
- Work across multiple platforms (e.g., Google Workspace, Microsoft SharePoint, Sage Intacct) to synchronize data that does not automatically integrate.
- Identify and resolve discrepancies between systems, documenting corrective actions for future reference.
- Support the implementation of process improvements that enhance data flow and reduce manual effort.
Additional Duties
- Participate in virtual team meetings, providing updates on workload, challenges, and successes.
- Undertake ad‑hoc projects that support careerzynith’s operational goals, such as creating training guides or assisting with special events.
Essential Qualifications
- Mission Alignment: A genuine commitment to careerzynith’s mission of strengthening families through literacy.
- Administrative Experience: Prior experience in an administrative or operations role with a strong emphasis on data entry.
- Technical Proficiency: Advanced skills in Microsoft Office (Outlook, Excel, SharePoint) and Google Workspace; comfortable navigating multiple software platforms.
- CRM Expertise: Hands‑on experience with Salesforce or a comparable customer relationship management system.
- Attention to Detail: Proven ability to maintain high data accuracy while managing competing priorities.
- Communication Skills: Excellent written and verbal communication, with a professional, courteous tone.
- Problem‑Solving Mindset: Ability to identify issues quickly, propose solutions, and follow through to resolution.
- Time Management: Demonstrated capacity to meet deadlines in a remote, part‑time setting.
Preferred Qualifications & Additional Skills
- Experience with accounting software such as Sage Intacct.
- Familiarity with e‑commerce platforms (e.g., Core Commerce) and order fulfillment workflows.
- Previous work in a nonprofit or education‑focused organization.
- Basic knowledge of data privacy regulations (e.g., GDPR, CCPA) as they relate to donor and customer information.
- Ability to quickly learn new technology stacks and adapt to evolving processes.
Core Competencies for Success
- Organizational Agility: Ability to juggle multiple tasks, prioritize effectively, and stay organized in a remote environment.
- Collaboration: Comfortable working with cross‑functional teams across different time zones, fostering a spirit of partnership.
- Customer‑Centric Attitude: A proactive approach to delivering exceptional service to internal and external stakeholders.
- Integrity & Confidentiality: Respect for sensitive information and adherence to data security best practices.
- Growth Mindset: Openness to feedback, continuous learning, and personal development.
Career Development & Learning Opportunities
Although this is a temporary assignment, careerzynith invests in the professional growth of every team member. You will have access to:
- Virtual training sessions on Salesforce best practices and data governance.
- Mentorship from senior operations staff who can provide insights into nonprofit management.
- Opportunities to contribute to process‑improvement initiatives that may be adopted organization‑wide.
- Exposure to a national network of educators, volunteers, and partners, expanding your professional network.
Work Environment & Culture at careerzynith
careerzynith embraces a flexible, remote‑first work model that respects work‑life balance while delivering high impact. Our culture is built on:
- Purpose‑Driven Collaboration: Every team member understands how their work directly supports children and families.
- Inclusivity: We celebrate diverse perspectives and encourage open dialogue.
- Innovation: We continuously explore new tools and approaches to make reading more engaging.
- Supportive Leadership: Managers provide clear expectations, regular feedback, and celebrate achievements.
Compensation, Hours, and Benefits
Pay Rate: $19.00 – $25.00 per hour, commensurate with experience and geographic market.
Schedule: Up to 24 hours per week, typically Wednesday through Friday, 8:30 am – 5:00 pm local time in the selected states (CA, CO, FL, MD, NC, PA, TX, UT).
Benefits: As a temporary, part‑time role, careerzynith does not provide group health benefits, but all applicable statutory benefits (e.g., workers’ compensation, unemployment insurance) will be provided. Overtime eligibility follows state and local regulations.
Additional Perks: Remote work flexibility, professional development resources, and the satisfaction of contributing to a mission that directly impacts children’s futures.
Commitment to Diversity, Equity, and Inclusion
careerzynith is an equal‑opportunity employer. We value diversity of thought, background, and experience, and we are committed to creating an inclusive environment where every employee feels respected and empowered. Applicants will not be discriminated against on the basis of race, color, creed, sex, sexual orientation, gender identity, age, religion, national origin, disability, veteran status, or any other characteristic protected by law. Reasonable accommodations are available for candidates with disabilities upon request.
How to Apply
If you are ready to bring your organizational talent, technical aptitude, and passion for literacy to a high‑impact nonprofit, we encourage you to apply today. Click the link below to submit your application and join careerzynith in making reading a shared, joyful experience for families nationwide.
For additional opportunities with careerzynith, please click here.