Staff Accounts Payable Coordinator 1

Haley & Aldrich is committed to solving clients’ challenges in the built and natural environments. They are seeking a Staff Accounts Payable Coordinator 1 to support accounts payable functions, emphasizing learning core AP and accounting tasks and gaining experience with accounting software.

Responsibilities

• Monitor the AP mailbox and respond appropriately to vendors; distribute invoices among the AP team
• Monitor the travel mailbox and assist in saving receipts for travel expense processing
• Process vendor invoices accurately using the correct project code and category and provide back-up for others as needed
• Respond to vendor and internal staff inquiries daily with a strong customer service focus
• Assist with employee expense review to ensure correct categories and proper back-up are provided
• Review statements and follow up with vendors to ensure all invoices are accounted for
• Set up vendors in the system and follow up regarding vendor W-9 & ACH forms
• Assist with weekly payment runs and small projects in the AP department
• Develop understanding of tasks, applicable software programs and related computer skills
• Maintain a positive and helpful attitude towards staff needing assistance and internal/external clients

Skills

• Experience in accounts payable and vendor management
• Experience navigating/using Deltek Vantagepoint or similar accounting software
• Ability to manage multiple priorities and deadlines and be a team player with an eye for details
• Bachelor's degree in finance, accounting, or related field, or equivalent applicable experience
• Must have strong written, verbal and telephone communication skills
• 0 – 1+ years' experience in accounting or a related role

Benefits

• We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package.

Company Overview