Job Description:
• Take ownership of end-to-end procurement process, from sourcing vendors to managing purchase orders and closure activities post-payment.
• Identify qualified vendors for products and services, ensuring compliance with International Traffic and Arms Regulations (ITAR) and Controlled Goods requirements.
• Secure Non-Disclosure or Proprietary Information Agreement (PIA) as necessary prior to release of drawings or controlled documents.
• Prepare and issue Requests for Quotations (RFQ), validate quotation compliance, and perform price and delivery comparisons to select the optimal source in line with company policies.
• Create and manage purchase orders, ensuring compliance with contractual and quality terms and conditions.
• Proactively monitor and manage purchase orders to ensure timely delivery, addressing any potential delays, service issues or financial impacts.
• Maintain accurate electronic records, generate weekly reports to track progress, and monitor metrics.
• Provide input for the development and improvement of procurement strategies, department procedures and supply chain processes.
• Reconcile purchase and invoice discrepancies, ensuring compliance with subcontract/contract, purchasing policies, goals and objectives.
• Actively participate in department and operational meetings, coordinate and communicate vendor issues and support reporting activities to demonstrate compliance.
• Drive and maintain strong data discipline
Requirements:
• Typically requires a University Degree or equivalent experience and a minimum 2 years of prior relevant experience, or an advanced Degree in a related field.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
• U.S. Person (U.S. citizen, permanent resident, refugee or asylee) or eligible to obtain necessary export authorizations required.
• Experience in Government procurement
• Familiarity with US Government Acquisition regulations and their impact on vendors, internal and external processes.
• Experience with SAP/PRISM or similar systems is an asset.
• Strong understanding of the Supply Chain lifecycle and roles/responsibilities at different project stages.
• Understanding of purchasing concepts, negotiation tactics/techniques, and material management principles.
• Strong analytical and problem-solving skills, with the ability to troubleshoot and resolve discrepancies effectively.
• Ability to work independently, adapt to changing priorities and manage a high volume of work efficiently.
• Ability to multi-task and perform effectively in a dynamic, fast-paced, changing environment.
• Proven ability to communicate effectively, both written and verbal internal customers.
Benefits:
• medical
• dental
• vision
• life insurance
• short-term disability
• long-term disability
• 401(k) match
• flexible spending accounts
• flexible work schedules
• employee assistance program
• Employee Scholar Program
• parental leave
• paid time off
• holidays