Note: The job is a remote job and is open to candidates in USA. Climate Vault Solutions is a diligence and procurement platform focused on high-integrity climate impact. They are seeking a Senior Operations Manager to oversee and enhance the operational and financial infrastructure, ensuring efficient processes and compliance as the company scales.
Responsibilities
- Accounts payable & receivable — full-cycle AP/AR through Bill.com, including bill processing, invoicing, reimbursements, wire scheduling, and payment approvals
- Banking & payments — corporate credit card administration and payment, day-to-day banking operations, and serving as a primary operational point of contact with our bank
- State compliance & registrations — managing our registered-agent/compliance vendor (Labyrinth) and working down the state registration backlog across both entities, including filings, signatures, and deadlines
- Surety bonds & insurance — managing our surety bond program and broker relationship (Haas & Wilkerson), including renewals, increases, and supporting documentation
- Monthly close & bookkeeper coordination — running point with our external bookkeeper/accounting partner to keep the books current and closed on time each month
- Board material coordination — supporting the preparation and coordination of materials for leadership and board meetings
- Nonprofit support (lighter, recurring) — donation tracking/mechanics and occasional carbon credit (allowance) procurement in support of an affiliated nonprofit; this is a smaller, periodic part of the role, not its center of gravity
- HR & people operations coordination — onboarding, payroll coordination (ADP), and benefits administration
- Vendor & systems coordination — managing external partners to deadline, plus software, credential, and virtual mailbox administration
- Automation & process improvement — identifying and implementing opportunities to automate and document workflows using AI and modern tooling, so the operation gets leaner over time
Skills
- 5+ years of operations experience, with meaningful time in a startup or small organization where infrastructure had to be built rather than inherited
- Demonstrated end-to-end ownership of operational processes — you've run things, not just supported them
- A systems thinker who executes in the specifics — you design processes and make sure they hold
- Comfortable with ambiguity and disciplined about triaging what actually matters
- Fluent across operational and financial tooling (AP/AR platforms, accounting software, payroll) without needing to be a specialist in any one
- Defaults to automation before process, and process before headcount, and already uses AI tools in your daily work
- A strong written communicator — much of your output is documentation others will depend on
- Emotionally steady and diplomatic; this role coordinates across partners, vendors, and an affiliated organization
- Experience with high-volume, time-sensitive financial transactions (recurring wires, treasury operations, securities/commodity purchasing, or comparable)
- Experience managing state registrations, compliance filings, insurance, or surety bonds
- Comfort producing management reporting, cash-flow visibility, and budget-to-actuals from a bookkeeper's records
- Familiarity with Bill.com, QuickBooks Online, ADP, and Salesforce (or comparable CRM), and with automation tools (Zapier, Make, or custom AI agents)
Benefits
- Meaningful Equity — stock options in Climate Vault Solutions.
- Full benefits — 100% of the employee's premiums covered (health, vision, dental, LTD, life).
- Unlimited PTO, plus a company-wide week off between Christmas and New Year's.
- A fully remote role at a mission-driven company working at the intersection of climate science, policy, and markets — with high autonomy and visible impact from day one.
Company Overview