Note: The job is a remote job and is open to candidates in USA. Source is redefining how the built world comes together through an AI-native platform designed for global commercial construction. The Purchasing Project Manager will lead the end-to-end purchasing process for furniture, fixtures, and equipment on commercial and hospitality projects, ensuring that budgets, schedules, and design goals are met.
Responsibilities
- Collaborate with internal teams and external partners at project kickoff to ensure specifications align with budget, design vision, and scope
- Identify project priorities and coordinate responsibilities with cross-functional team members
- Review and audit all specifications and floorplans; coordinate with designers and architects to resolve discrepancies or clarifications
- Maintain regular communication with clients and internal teams to provide updates and project status reports
- Coordinate with vendor representatives to confirm pricing and lead times not available on the Source platform
- Maintain up-to-date vendor pricing on the Source platform for all uploaded brands
- Generate specification sheets through the Source platform for designer and client review and approval
- Issue purchase orders, manage invoice reviews, and collaborate with the Accounting team to ensure timely vendor payments
- Process and document change orders as needed
- Monitor project budgets closely and communicate any changes or adjustments proactively
- Partner with the Logistics teams to define warehousing needs for each project
- Establish and maintain project timelines, including tracking and updating estimated delivery dates
- Track orders consistently throughout the project lifecycle to ensure transparency and schedule accuracy
- Coordinate with the Installation Manager to plan onsite installation schedules and requirements
- Support the Installation Manager with punch list follow-ups and resolution post-installation
- Facilitate timely approvals on samples and finish submittals as required
- Oversee preparation of closeout documentation throughout the project and ensure finalization within 30 days of installation completion
Skills
- 5+ years of experience in hospitality procurement or related project purchasing roles
- Proficiency in Google Workspace and Microsoft Office Suite
- Strong written and verbal communication skills, including confident and effective presentation abilities
- Demonstrated ability to manage multiple priorities in a fast-paced environment
- Exceptional attention to detail and organizational skills
- Proven track record of independently managing large, complex projects from start to finish
- Ability to collaborate effectively with both internal teams and external partners
- Strong interpersonal skills with a proactive, solution-oriented approach to problem solving
- Familiarity with commercial interior products and the ability to read and interpret architectural floor plans and specifications
- Comfortable working under pressure and meeting strict deadlines consistently
- Experience with procurement software platforms strongly preferred
- Associate's or Bachelor's degree in project management, business, or a related field preferred
Benefits
- Equity
- Performance bonuses
- Comprehensive benefits including employer-paid health insurance
- Professional development support
- Flexible PTO
- Remote Flexibility – Fully remote position with collaborative, tech-enabled workflows
Company Overview