Note: The job is a remote job and is open to candidates in USA. Maynard Nexsen is a legal firm seeking a Legal Practice Assistant. The role involves providing legal secretarial and administrative support for the Practice Group, including preparing legal documents, maintaining calendars, and managing client communications.
Responsibilities
- Prepare correspondence, memoranda, and other legal documents such as summonses, complaints, motions, responses, and subpoenas under the supervision of an attorney or other timekeepers
- Provide trial support
- Formatting briefs, pleadings, and other legal documents
- Keeping track of attorney time records and billing
- Filing legal documents (e-filing skills are required)
- Transcribing dictation
- Corresponding with clients
- Maintaining calendars
- Open new files and client matters
- Request conflict of interest checks
- Maintain all client and general files
- Maintain client contact when appropriate
- Work closely with other administrative support staff (conflicts, records, office services, etc.)
- Receive clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship
- Proofread documents
Skills
- High School diploma required
- Prior litigation experience required
- PACER experience required
- Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization
- Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and adapt quickly to meet changing deadlines and priorities
- Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook
- Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision
- Retain a high level of flexibility and resourceful problem-solving
- Exceptional verbal and written communication skills
- Ability to handle sensitive information with the highest degree of integrity and confidentiality
- Experience formatting legal documents
- Creating Tables of Authority in Microsoft Office
- Prepare correspondence, memoranda, and other legal documents such as summonses, complaints, motions, responses, and subpoenas under the supervision of an attorney or other timekeepers
- Provide trial support
- Formatting briefs, pleadings, and other legal documents
- Keeping track of attorney time records and billing
- Filing legal documents (e-filing skills are required)
- Transcribing dictation
- Corresponding with clients
- Maintaining calendars
- Open new files and client matters
- Request conflict of interest checks
- Maintain all client and general files
- Maintain client contact when appropriate
- Work closely with other administrative support staff (conflicts, records, office services, etc.)
- Receive clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship
- Proofread documents
- Associate's degree preferred
Company Overview