Note: The job is a remote job and is open to candidates in USA. Make-A-Wish America is the world’s largest wish-granting organization, dedicated to granting the wishes of eligible children. The Project & IT Budget Analyst will assist in managing projects and the IT budget, ensuring timely completion and financial accuracy while supporting strategic initiatives.
Responsibilities
- Maintain and monitor project plans, schedules, work hours, budgets, and expenses with project managers
- Break projects into doable actions and set timeframes
- Organize, host, attend, document, and participate in project/stakeholder meetings
- Preparing necessary presentation materials, agendas and/or meeting minutes for meetings, decisions and/or trainings
- Ensure project deadlines, requirements, and scope are met
- Create and maintain comprehensive documentation, meeting notes, plans and status reports for projects
- Work closely with the Finance department to oversee IT departmental budget to include forecasting, actuals, accruals, and expense planning
- Own and maintain core budget processes and tracking tools to ensure timely, accurate, and consistent handling of financial information, documentation, and approvals
- Ensure year end spend/forecast goals are met
- Enable budget owners to accurately manage their expenses by providing support, coordination, communication, visibility, and guidance at each opportunity
- Log and track actual IT spend each month
- Analyze actual spend against forecast & budget for the current fiscal year, identifying opportunities, risks, issues, overages, and/or under spend
- Coordinate contract administration and invoice management to support IT budget tracking and financial accuracy, including intake, organization, compliance, and alignment with budget, approval, and payment processes
Skills
- Bachelor's degree in Business, Finance, Information Technology, Data Analysis, or equivalent work experience is required
- 5+ years professional experience with 2+ years experience in project coordination, support, budget management or similar role
- Demonstrated ability to gather and analyze data, develop insights, make recommendations and support execution of process and business solutions
- Strong computer skills required, specifically in Microsoft Office applications and Smartsheet
- Experience supporting financial processes such as budgeting, forecasting, contract or invoice coordination, or similar operational workflows preferred
- Prior experience working in a non-profit organization desired
Benefits
- Comprehensive benefit package, effective day 1: Medical, Vision*, Dental*, Wellness
- Competitive compensation with annual incentive potential
- Health Savings Account and Flexible Spending Account Options
- Health Reimbursement Account fully funded by Make-A-Wish America
- Short Term Disability*, Long Term Disability* and Life Insurance
- Additional Insurance Plans: Accident, Critical Illness, Hospital Indemnity, Pet Insurance through Figo
- 401(k) Retirement Savings Plan with 5% match after one year of service
- Eligibility for student loan forgiveness through the Public Service Loan Forgiveness Program
- The organization will send a laptop, 24” monitor, and a docking station/adaptor to new hires
- Competitive PTO starting at 15 days, with enhanced time off for senior roles
- 10 Sick Days
- 11 Paid Holidays
- 2 Volunteer Days after one year of service
- 2 Personal Days accrued annually
- Parental Leave
- Employee Awards and Recognition Programs
- Individual and Leadership Development
- Discounts and special offers for theme parks, events, hotels, concerts, and movie tickets
- Monthly premiums paid for the employee for vision, dental, and short/long term disability.
Company Overview