Note: The job is a remote job and is open to candidates in USA. The American Society of Clinical Oncology (ASCO) is dedicated to improving cancer care and is looking for a Human Resources Operations Coordinator. This role involves providing operational, administrative, and financial support to the HR department, ensuring efficient service delivery and coordination of key departmental activities.
Responsibilities
- Coordinate day-to-day HR operational processes, ensuring workflows are completed accurately and on schedule
- Coordinate with other ASCO departments on administrative, scheduling, and program operational processes
- Assist with developing, tracking, updating, and maintaining departmental budget
- Support the contracting needs of the department by uploading contract documents, monitoring the procurement process and department activity, and tracking renewals and termination
- Supports HR leadership with routine executive tasks, including calendar management and meeting coordination and logistics
- Serve as the department credit card holder, process HR staff expenses, and perform monthly expense reconciliation
- Responds to routine HR customer service inquiries and conducts basic research in response to staff questions regarding HR operations or processes
- Maintain internal HR resources, templates, and documentation, including supporting internal portals and resource hubs in Workday
- Support compliance-related documentation and recordkeeping
- Support scheduling, notetaking, and follow-up for meetings and action items
- Perform additional tasks and projects assigned by HR leadership in support of department
Skills
- Bachelor's degree or equivalent years of experience
- 0-3 years of operational or administrative support experience within a professional environment including customer service
- Proficiency with Microsoft Office programs (Word, Excel, PowerPoint, Teams, and Outlook) and an openness to embracing and learning new technology
- Excellent customer service skills and solution oriented, with the ability to identify process improvements and coordinate with others for increased and reliable seamless service
- Strong organizational skills and attention to detail with a focus on quality
- Strong interpersonal skills and an ability to build effective relationships
- Ability to efficiently manage multiple projects simultaneously, while also being accountable to complete routine tasks
- Excellent time management, multitasking, and organizational skills
- Ability to work consistently in a collaborative, team-oriented manner
- Excellent communication skills, with ability to clearly convey and receive information
- Committed to maintaining confidentiality and adept at handling sensitive information
- 2+ years of administrative support experience with an HR team, including previous experience with budget or financial management
- Experience with MS Office, HRIS systems (Workday) and Smartsheet
- Understanding of general human resources policies and procedures
Benefits
- Hybrid Work Environment
- Open Leave Policy
- Paid Family Leave
- 13 Paid Holidays per Calendar Year
- Staff Appreciation Days
- 401(k): 7.5% Employer Contribution
- Medical/Dental/Vision
- Employee Assistance Program
- Fertility and Family Forming
- Healthcare Concierge
- Flexible Spending Account(s)
- Healthcare Savings Account
- Disability and Life Insurance
Company Overview