Note: The job is a remote job and is open to candidates in USA. People Inc. is the largest digital and print publisher in America. As an Editorial Operations Specialist, you will manage contracts and compensation for independent contractors while ensuring compliance and facilitating communication between the editorial team and freelancers.
Responsibilities
- Oversee contracts and tax forms for several digital and print brands and divisions
- Serve as the main point of contact for 1099 contractor compliance tracking in conjunction with HR and compliance teams
- Work closely with the legal team to process contract changes and develop new contracts under the guidance of the department manager when necessary
- Serve as a lead for onboarding processes and documentation
- Enter data accurately to ensure a smooth setup for freelancer payments
- Process payments for freelancer invoices
- Communicate with editorial team members and freelancers regularly to ensure accurate contract processing and accrual tracking
- Accurately and efficiently assess problems submitted to Editorial Operations regarding compliance, contracts and compensation; determine if the problems can be resolved independently or escalate to the department manager as needed
- Possibly upload images for titles currently working on into Assets, including adding required metadata
- Create and track all Releases associated with SOW's and/or those specific to publication stories to assure that Asset rights are complete
- Provides support for editors and designers on magazines published within People Inc. digital and print departments
- Perform special projects and assignments as requested by editors, designers and Sr. Editorial Operations Manager
Skills
- Exceptional troubleshooting, organizational, and communication skills
- Strong attention to detail
- Proficient with MS Office and Google Docs
- Proactive, flexible team player with a sense of humor and entrepreneurial energy, able to adjust priorities quickly as needed, and take ownership in a fluid and fast-moving environment
- Familiarity with Salesforce, Airtable, Agiloft, and Adobe Sign a plus
- Familiarity with online publishing (such as content creation and curation) preferred
Benefits
- Annual bonuses
- Short- and long-term incentives
- Medical, dental, vision, prescription drug coverage
- Unlimited paid time off (PTO)
- Adoption or surrogate assistance
- Donation matching
- Tuition reimbursement
- Basic life insurance
- Basic accidental death & dismemberment
- Supplemental life insurance
- Supplemental accident insurance
- Commuter benefits
- Short term and long term disability
- Health savings and flexible spending accounts
- Family care benefits
- A generous 401K savings plan with a company match program
- 10-12 paid holidays annually
- Generous paid parental leave (birthing and non-birthing parents)
- Voluntary benefits such as pet insurance, accident, critical and hospital indemnity health insurance coverage, life and disability insurance
Company Overview