[Remote] Administrative Associate - Innovative Engines and Energy Company

Note: The job is a remote job and is open to candidates in USA. Andiamo is a globally recognized staffing and consulting firm specializing in technology and go-to-market professionals. They are seeking an Administrative Operations Coordinator to provide structured administrative and data management support to a technical operations team, focusing on data organization and compliance across multiple locations.

Responsibilities

• Provide administrative assistance to operational teams by gathering data, preparing reports, organizing documentation, and responding to routine information requests
• Maintain accurate records within internal systems, spreadsheets, and shared platforms
• Upload and structure existing calibration data into the organization’s equipment management system
• This includes processing large data sets originating from supplier spreadsheets and preparing them for system integration across multiple operational locations
• Responsibilities include cleaning, formatting, and standardizing incoming data to align with established internal data structures before uploading it into the equipment management platform
• Collaborate with operational teams across multiple sites to confirm that all calibration-related data has been uploaded accurately and validated within the system
• Support purchasing activities related to calibration services by preparing and submitting purchase requisitions through procurement systems
• Maintain accurate documentation and coordinate with internal teams to ensure timely processing
• Organize and maintain calibration documentation so that certificates are properly stored, accessible, and traceable for compliance and operational review
• Track scheduled calibration events for specialized equipment and coordinate with operational teams to ensure required calibrations are completed on time across all relevant sites
• Maintain organized documentation for operational procedures, reports, and internal policies
• Assist with preparing reports and presentations using collected data
• Assist with routine administrative tasks such as preparing correspondence, scheduling meetings, organizing conference calls, and coordinating with internal and external stakeholders
• Participate in operational improvement initiatives and departmental projects by assisting with documentation, data analysis, and process support activities

Skills

• High school diploma or GED required
• At least two years of experience in administrative, operations support, or data coordination roles
• Intermediate to advanced experience working with Excel including data cleaning, formatting, pivot tables, and formulas such as VLOOKUP or XLOOKUP
• Experience working with spreadsheets, document management platforms, and collaborative systems such as SharePoint or similar tools
• Strong ability to identify inconsistencies in data and ensure records are accurate and properly formatted
• Professional written and verbal communication skills with the ability to coordinate with multiple internal teams and external stakeholders
• Ability to follow established work instructions and administrative procedures accurately
• Self-motivated with the ability to manage responsibilities independently while maintaining high productivity and accuracy
• Experience supporting technical teams or equipment-related operations
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Experience working with procurement systems or supporting purchasing workflows

Benefits

• Base salary
• Incentive compensation
• Equity
• Commissions
• Bonuses
• Other forms of compensation where applicable

Company Overview