We are a growing industrial services company seeking a reliable, detail-oriented **Recruiting Coordinator** to support our hiring process on an **as-needed basis**.
Hiring volume fluctuates — some weeks there may be no activity, while other times we may have **3–4 open roles running simultaneously**. We are looking for someone who can step in, take ownership, and keep the process moving efficiently when needed.
This is an **execution-focused role** (not strategy).
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• *Key Responsibilities:**
• Post and manage job listings using JazzHR (including multi-job board distribution)
• Review and screen incoming applicants
• Conduct initial phone screens (15–20 minutes) to qualify candidates
• Coordinate and schedule interviews with internal team members
• Maintain organized candidate pipelines within JazzHR
• Present top candidates to hiring managers
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• *Onboarding / HR Coordination:**
• Initiate new hires in Gusto (send onboarding invites, ensure completion)
• Coordinate onboarding steps across teams
• Interface with internal IT to ensure new hires are properly set up, including:
• Email and system access
• Computer provisioning
• Building / facility access
• Track onboarding completion to ensure a smooth Day 1 experience
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• *Offboarding Support:**
• Assist with employee offboarding in Gusto
• Coordinate with IT to deactivate access and recover company equipment
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• *Requirements:**
• Proven experience using JazzHR (or similar ATS)
• Hands-on experience with Gusto onboarding/offboarding
• Strong communication skills (comfortable conducting phone screens)
• Highly organized and responsive
• Ability to manage workflows independently and follow through
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• *Nice to Have:**
• Experience hiring for industrial, field service, or technical roles
• Familiarity with Indeed and LinkedIn job postings
• Experience working with small business teams
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• *Engagement Details:**
• On-demand / variable workload (no guaranteed weekly hours)
• Work will fluctuate based on hiring needs
• Must be responsive during active hiring periods
• Preference for U.S.-based candidates in Central Time Zone
• *To Apply:**
Please include:
1. Brief summary of your experience with JazzHR and Gusto
2. Example of roles you’ve helped recruit for
3. Your typical response time / availability during active hiring periods
We are looking for someone dependable who can step in when needed, take ownership of the process, and ensure hiring and onboarding run smoothly end-to-end.
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