Real Estate Legal Assistant
Fort Myers, FL
$60,000-$70,000
The Legal Assistant works under the direct supervision of the Director of Human Resources or, for offices outside of Cleveland, the Office Administrator. This position follows established policies and procedures while performing a wide variety of legal and administrative duties for assigned attorneys and paralegals. The role requires maintaining positive relationships with clients, attorneys, and staff, as well as strict confidentiality of client matters. This is a non-exempt position and is eligible for overtime pay.
Legal Assistant Responsibilities
Provide confidential administrative and secretarial support to legal staff across various practice areas, including Real Estate, Litigation, Intellectual Property, Labor & Employment, Estate Planning, Corporate, and Creditors’ Rights.
Assist attorneys with residential and commercial real estate transactions
Prepare, review, and organize closing documents
Coordinate with lenders, title companies, realtors, and clients
Manage deadlines, calendars, and transaction checklists
Conduct title searches and review title commitments
Draft correspondence, memos, and routine legal documents
Maintain accurate digital and physical files
Support attorneys with administrative tasks as needed
Legal Assistant Requirements
Proficiency in firm software and office equipment, including Outlook, Word, iManage, Teams, 3E, Excel, PowerPoint, Emburse, OneDrive, telephones, and photocopiers.
Experience with document preparation software, such as Altastar, Qualia, and Closer’s Choice
Knowledge of legal terminology and legal procedures.
Excellent proofreading, grammar, and spelling skills.
5–8 years of experience in a mid- to large-sized law firm (experience requirements may vary by position).
Ability to transcribe legal documents and correspondence at a minimum of 80 words per minute.
Strong organizational skills and the ability to prioritize and manage multiple tasks under time constraints.
Strong interpersonal skills to communicate effectively with attorneys, staff, and clients with professionalism and tact.
Ability to maintain focus and accuracy while performing a high volume of detailed clerical work.
Willingness to work more than 37.5 hours per week and, at times, irregular hours as required.
Ability to work in a normal office environment with minimal exposure to noise, dust, or temperature extremes.
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