Proposal Manager

Proposal Manager Department: Business Development Employment Type: Full Time Location: Remote - USA Reporting To: VP, Government & MCO Partnerships Compensation: $100,000 - $120,000 / year Description Impruvon simplifies and automates medication management for care teams in group homes, assisted living, behavioral health, and long-term care environments. Our platform is used across 20+ states and trusted by providers, state agencies, and pharmacies alike. By combining hardware, software, and proactive workflows, we help reduce errors, eliminate liabilities, and improve care delivery. We support care organizations including IDD providers, assisted living operators, and behavioral health programs. We are a high-growth, mission-driven company building tools that directly impact lives. Your work at Impruvon will directly influence how state and federal governments and Medicaid health plans modernize care for people with intellectual and developmental disabilities, mental health needs, and aging populations. About the Role We are hiring a Proposal Manager to help scale our government and healthcare business development efforts. This role will focus primarily on state government procurement , with federal and health plan opportunities playing a secondary but important role. Your mission is to lead proposal execution post-solicitation, using your expertise, Impruvon’s AI-enabled tools, and cross-functional collaboration to deliver high-quality submissions. You will coordinate closely with teams across growth, operations, and leadership, including the Executive Team. You’ll also support market surveillance and capture research, helping identify and analyze upcoming opportunities, procurement trends, and strategic targets. Research will inform proposal positioning, timing, and pursuit decisions. We’re looking for someone experienced in proposal monitoring, drafting, and coordination, who is comfortable using tools like generative AI and automation to increase efficiency and accuracy. You’ll manage the proposal calendar, oversee proposal timelines, and help establish repeatable workflows that support several high-quality submissions each month. Key Responsibilities Capture Support Support ongoing market surveillance with a primary emphasis on state government and health plan procurements Monitor government and healthcare markets for RFIs, RFPs, funding signals, policy changes, and early indicators of upcoming solicitations Drive drafting of public comments at both the state and federal level for policy documents such as waiver applications (e.g. 1915c, 1115) Conduct research using AI tools and procurement platforms to analyze trends, vendor landscapes, contract vehicles, and budget data Provide insights and recommendations to help guide bid/no-bid decisions and pursuit prioritization Assist in aligning opportunity insights with company strategy and public sector growth priorities Proposal Execution Drive proposal drafting and formatting using AI-assisted content generation and existing templates Manage proposal timelines and ensure high standards of formatting, compliance, and accuracy Coordinate cross-functional input across sales, product, operations, and leadership—with guidance from the VP Assemble compelling, compliant proposals aligned with government requirements and Impruvon’s positioning Strategic Collaboration and Process Improvement Collaborate with Enterprise Sales on pipeline reviews and proposal planning Contribute to evolving AI-enabled market monitoring and proposal workflows to improve efficiency and insight quality Help maintain and improve reusable proposal and research content libraries Key Performance Indicators (KPIs) Timely identification and qualification of relevant RFIs and RFPs On-time, error-free proposal submissions with high formatting and compliance quality Consistent delivery of 3 to 4 AI-assisted proposal drafts per month Demonstrated usefulness of research and monitoring in supporting informed bid decisions and prioritization Contribution to improvements in pipeline visibility, timing, and capture workflows High relevance and reusability of proposal and research content Skills, Knowledge, & Experience Requirements 5+ years of experience in government or health plan procurement, proposal management, capture support, or RFP coordination Strong writing skills with experience developing compliant, well-structured government proposals Demonstrated ability to manage the full proposal lifecycle, including: RFP schedules and deadlines Compliance matrices and formatting Collaborative review cycles (e.g., pink/red team reviews) Portal submissions through standard government or healthcare solicitation systems Familiarity with state procurement portals and tools (e.g., GovWin, SAM.gov, BidNet, Bonfire, etc.) Experience using AI or automation tools in research, writing, or monitoring workflows (e.g., ChatGPT, Jasper, Notion AI) Exposure to public-sector healthcare, Medicaid, or IDD preferred  Experience supporting proposals in health tech, healthcare software, or healthcare services environments strongly preferred Experience working closely with sales or revenue teams to support deal cycles or contract wins Self-starter who thrives in a fast-paced, collaborative environment Startup-ready mindset with strong organizational skills, comfort with ambiguity, and a proactive approach to workflow improvement Able to work independently and collaborate effectively in a remote team Exceptional command of grammar, professional tone, and executive-level clarity in written responses, including attention to detail, formatting, and compliance Willing and able to travel up to 25% for conferences, events, and partner meetings across the U.S. Nice to Have Experience in government contracting (local, state, or federal) Familiarity with government procurement documents (SOW, PWS, SOO) and formatting standards Understanding of long-term care, IDD services, assisted living, residential behavioral health, or healthcare technology Experience with grant writing or grant-based funding proposals is a strong plus Benefits At Impruvon Health, we know our people are our greatest asset. We provide a benefits package designed to support your well-being and growth, including: Competitive compensation aligned with experience 100% company-paid medical coverage (base plan) Dental & vision available 401(k) retirement plan Company-paid life, AD&D, STD & LTD insurance Lifestyle Spending Account (wellness, personal use, and company swag) Flexible PTO + company holidays Flexible, remote-friendly work environment Opportunity to own and grow a critical function within the company Mission-driven work with real impact on vulnerable populations Why Join Us Working at Impruvon Health means being part of a mission-driven, passionate, and collaborative team. Every role contributes to improving lives and reducing risks in care settings across the country. Your expertise will help ensure we can continue to innovate, grow, and deliver on our promise of safer, smarter care.