Junior Inside Sales Coordinator (Federal Defense Contractor Portfolio)

Jacobs is a company focused on solving critical problems for cities, environments, and operational advancements. They are seeking a Junior Inside Sales Coordinator to support their Defense Contractor sales organization, working on proposal activities and ensuring compliance and quality in submissions.

Responsibilities

• Work closely with the Federal Sales account teams across our Defense Contractor portfolio
• With little or no supervision, perform research, writing, editing, and proposal production and coordination of a variety of sales/business development efforts to meet internal and external deadlines
• Manage multiple tasks concurrently and engage with various stakeholders/reviewers
• Organize, direct, and guide proposal support team (document processors, creative services, editors, reproduction, etc.) to achieve successful, timely outcomes and high-quality deliverables
• Personally participate in writing, editing, coordinating, and ensuring compliance; oversee preparation/writing of proposal sections by others
• Work both collaboratively and independently, as appropriate
• Exercise sound judgment to support timely decisions with the team on compliance-related issues and other issues impacting the development, production, and delivery of high quality proposals
• Understand and apply Jacobs’ sales best practices, processes, and software platforms for proposal development
• Schedule, participate in, take and distribute notes for calls including proposal kickoff and chartering, color team reviews, lessons-learned, etc
• Coordinate geographically-dispersed proposal teams and be able to do this remotely
• Follow best practices for document management, organization, and version control on proposal SharePoint sites, and apply file-sharing and close-out processes on proposals you support
• Support communications and content collection with teaming partners and subcontractors
• Proactively communicate issues/variances, resource needs, or other issues, seek input and support, and help develop solutions in a timely manner
• Write or edit content for non-technical sections, including interviewing subject matter experts and tailoring resume and project descriptions
• Direct and integrate graphic design, editing, document publishing, and reproduction staff
• Contribute suggested improvements/additions to proposal development processes
• Prioritize your own and others’ work to meet proposal/team deliverables
• Follow enterprise health and safety policies and procedures and escalates issues
• Maintain robust internal client network within the business unit and/or client account teams
• Demonstrate excellent oral and written communication skills. Possess effective active listening skills
• Lead communications with graphic design, document publishing, production staff, technical writer/editors, and other proposal staff
• Implement company image/brand guidelines on assigned project
• Possess knowledge of and ability to perform (at a basic level) support skills (including document publishing, graphic design, and reprographic standards)

Skills

• BS/BA in Management, Journalism, English, or a technical discipline or 5+ years of relevant proposal coordination experience in lieu of degree
• 1+ years of relevant experience developing and coordinating proposals, presentations, and related sales or business development deliverables
• 1+ years of experience with federal clients for A-E services, PM/CM, defense, facilities and infrastructure, manufacturing, and/or environmental proposals
• Proposal experience in the engineering, architecture, defense contractor, construction, manufacturing, and/or environmental industries
• Advanced English verbal, writing, editing and proofreading skills, with an eye towards sales messaging, themes, proposal aesthetics, quality, and content
• Strong organizational qualities and attention to detail and quality
• Proactive self-starter
• Willing to travel as needed to support pursuits
• Proficient in Microsoft Office suite (mandatory)
• United States Citizenship
• Adobe creative suite including In-Design
• Experience producing graphics for proposals
• Proficiency in CRM software (Salesforce preferred)
• Familiarity with AI tools such as Microsoft CoPilot

Benefits

• Employees have access to medical, dental, vision, and basic life insurance
• A 401(k) plan
• The ability to purchase company stock at a discount
• Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan
• Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees
• Seven paid holidays
• Caregiver leave
• Certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock
• Hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work

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