Information Governance Coordinator

Simpson Thacher & Bartlett LLP is a law firm seeking an Information Governance Coordinator to support their transactional practices and Information Governance program. This role involves assisting with document organization, closing set preparation, and data governance activities, while working closely with attorneys and legal staff to ensure proper document management.

Responsibilities

• Support internal and external closing set requests from transactional practice groups including mergers and acquisitions, banking and credit, fund finance, and real estate
• Organize and prepare documents for closing sets, ensuring proper naming conventions, version control, and placement within the document management system
• Conform document titles and ensure consistency between document names, closing tables, and saved file locations
• Apply and verify document properties and metadata within the document management system, including iManage
• Create, format, and maintain internal closing tables using Microsoft Word
• Assist with records and information management processes for client matter files, both electronic and physical as applicable
• Assist with litigation hold processes by supporting identification and preservation
• Support document destruction requests in accordance with firm retention policies and procedures
• Help identify locations of unstructured data across firm repositories and assist with organizing, migrating, or preparing data for disposition
• Respond to internal requests related to records, document access, and information governance procedures
• Participate in special projects and initiatives as assigned by Information Governance leadership

Skills

• One or more years of experience in a law firm, professional services firm, or similar environment preferred
• Experience or exposure to information governance, records management, document management, or legal support functions
• Working knowledge of Microsoft Word, including document formatting, tables, and styles
• Strong attention to detail and ability to manage multiple tasks in a deadline driven environment
• Ability to follow written and verbal instructions and exercise sound judgment
• Strong organizational and communication skills
• Comfortable working with structured and unstructured information
• Bachelor's degree or equivalent combination of education and experience
• Familiarity with document management systems such as iManage preferred

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