Role Description
Department Scheduler roles encompass two major areas of responsibility: Workforce scheduling and Employee Payroll for multiple sub-departments.
• Utilize the employee workforce to ensure accurate coverage for all jobs according to business needs.
• Minimize department overtime associated with vacancies created by day-to-day operations.
• Ensure employee pay is managed according to contract agreements and pay guidelines.
• Understand the short-term business plan for operating areas and support activities to achieve objectives.
• Identify opportunities to reduce disruptions to workforce schedules.
• Maintain consistent communication between PS’s, FLA, PTL’s, and operators.
What you’ll be doing
• Operations Scheduling:
• Maximize workforce utilization to minimize overtime.
• Develop and maintain workforce plans for operators.
• Schedule Operators according to Job Preference and business needs.
• Cover all operating jobs 24x7, without 18 hr shifts and minimal overtime/cost to Shell.
• Utilize Operations workforce for special projects and training.
• Entering and Maintaining:
• Absence/Attendance management.
• Subject Matter Expert on all Leave Policies pertaining to Operation’s workforce.
• Subject Matter Expert on Schedule Pro Scheduling Tool.
• Subject Matter Expert on API-755 Fatigue Policies and Procedures.
• Subject Matter Expert on Overtime Policies and Procedures.
• Internal Job Preference & Temporary Posters Management.
• Subject Matter Expert on Job Posting Process Policies and Contract Agreement.
• Submit and Administer Clock Alley and internal Posters.
• Subject Matter Expert on Job Preference Contract Language.
• Request and track all Operations Clock Alley posters.
• Submit PITT forms for Job changes that require Job Tenure to reset.
• Operations Vacation Management:
• Manage and support hourly employee vacation solicitation.
• Manage 1-day Vacations Solicitation and Tracking.
• Manage Vacation Changes and Cancellations.
• Subject Matter Expert on Vacation Policy and 1-day Vacation Policy.
• Operations Payroll Time Entry:
• Daily operations Timekeeping/Payroll activities.
• Dual entry data input into Schedule Pro & Shell People.
• Subject Matter Expert on Payroll Guidelines.
• Assigning/Moving/Transfer Employees between sub-departments.
• Other Associated Tasks:
• Understand, continuously learn, and apply knowledge and skills.
• Develop skills to provide enhanced leadership.
• Maintain work processes regarding qualifications, contract interpretations, and practices.
• Proactively look for opportunities to improve scheduling and payroll procedures.
• Work closely with operations management and L&D.
• Ensure individual training plans are in place and achieved.
• Interface with HR regarding Deer Park Attendance Improvement Program (AIP).
• Subject Matter Expert on Operation Incentive Model Policies.
• Yearly desk procedure updates to keep training documents evergreen.
• Work with Scheduling leads to ensure Site Ops Seniority List is current.
• Meet weekly with department focal to address Scheduling and Training opportunities.
• Serve as temporary backup scheduler if needed.
• New Hire Orientation regarding training for Scheduling and Pay.
• New Hire Badge Management.
Qualifications
• Must have legal authorization to work in the US on a full-time basis for anyone other than current employer.
• Minimum of 2 years of experience in scheduling payroll.
• High School Diploma is required.
• Experience with Scheduling Pro is considered an asset.
• Familiarity with the DuPont schedule is an advantage.
Benefits
• Base salary range: $72,000 - $106,000 per year.
• Insurance coverage options include medical, dental, vision coverage, life insurance, and more.
• Participation in a company pension plan and a 401(k) plan.
• Paid leave includes up to 6 weeks of paid vacation time and up to 11 paid holidays.
• Parental leave offering 16 weeks of paid leave for birthing parents and 8 weeks for non-birthing parents.
• Short-term disability leave for up to 26 weeks at 100% or 50% of base pay.
• Financial reimbursement for adoption, wellness, education, and personal learning expenses.
• Eligibility for discretionary long-term incentives for some roles.