About the Role
Down to Earth Cuisine (DTEC) is a private chef and meal delivery company serving clients across Seattle, San Diego, Orange County, and Las Vegas — with more markets on the way. We operate on the Entrepreneurial Operating System (EOS), a structured framework built around clear roles, measurables, and accountability. We are growing fast and building the infrastructure to match.
We are seeking a detail-oriented and execution-focused Finance Coordinator to serve as the operational engine of DTEC's finance function. This is a remote-friendly position ideal for someone who finds deep satisfaction in clean books, hates financial loose ends, and thrives in a structured yet fast-moving environment.
Responsibilities
Enter and manage client invoices for weekly meal prep subscriptions accurately and on time, applying correct service rates, discounts, and variable line items per established SOPs
Monitor outstanding receivables, follow up on past-due accounts, and escalate unresolved balances to the Finance Lead in a timely manner
Manage vendor invoice intake and payment processing, verifying invoices against purchase orders and approved budgets before processing
Coordinate weekly payroll processing in partnership with operations, ensuring timesheet accuracy, classification correctness, and on-time submission
Maintain financial dashboards that provide leadership with real-time visibility into revenue, costs, and margins
Prepare weekly and monthly financial summaries for leadership review
Review and audit employee and company credit card expenses for accuracy and policy compliance
Communicate with state tax coordinators across Washington, California, and Nevada to support monthly reconciliation
Flag discrepancies, irregularities, and out-of-policy spending to the Finance Lead proactively
Qualifications
1–2+ years of experience in billing, invoicing, bookkeeping, or a finance support role
Strong data entry skills — accuracy and consistency are the number one requirement for this role
Comfort working in accounting or invoicing software, particularly QuickBooks
Strong spreadsheet skills, specifically Google Sheets
Ability to follow SOPs and documented processes consistently
Proactive communicator who flags issues before they become problems
Self-directed and organized in a remote or flexible work environment
Experience supporting a multi-location or multi-state business preferred
Familiarity with Google Workspace (Gmail, Drive, Docs, Sheets) preferred
Experience in food service, hospitality, catering, or a subscription-based business preferred
Experience supporting payroll platforms such as Guardian, ADP, or BambooHR preferred
Details
• Hours: Part-time, 15-20 hours per week, Monday–Friday
• Location: Remote-friendly / Flexible schedule
• Compensation: $15–$18 per hour
Application Instructions
In addition to this application, please send an email to [email protected]:
Subject: [Your Name] : Financial Coordinator Application
A brief note explaining why this role is a good fit for you
Your current location (city, state)
Applications without these details will not be considered.