At arenaflex, we're dedicated to providing exceptional support to our clients and team members alike. As a leading organization in the Adult Detox and Crisis Recovery Unit, we're committed to delivering top-notch services that make a real difference in people's lives. We're now seeking a highly skilled and motivated Administrative Support Specialist to join our team on a part-time basis. This is an exciting opportunity to work remotely and contribute to the success of our organization.
**About arenaflex**
arenaflex is a dynamic and innovative organization that's passionate about providing comprehensive support services to individuals in need. Our Adult Detox and Crisis Recovery Unit is a 14-bed facility that offers a safe and supportive environment for individuals to detox from alcohol or other drugs. We're committed to delivering exceptional care and services that empower our clients to achieve their goals and live fulfilling lives.
**Job Summary**
We're seeking an experienced Administrative Support Specialist to provide administrative support to our integrated Adult Detox and Crisis Recovery Unit. This is a part-time remote opportunity that requires a high level of organization, attention to detail, and excellent communication skills. As an Administrative Support Specialist, you'll work closely with our ADU/CRC staff to provide back-up support during high volume periods and assist with various administrative tasks.
**Key Responsibilities**
As an Administrative Support Specialist at arenaflex, you'll be responsible for the following key tasks:
* **Administrative Support**: Provide administrative support to the ADU/CRC staff, including phone screenings, referrals, and other duties as needed.
* **Data Entry and Reporting**: Use spreadsheets or databases to organize information and produce standard reports, including complex disbursement forms, financial statements, and other reports as required.
* **Accounting and Finance**: Set up accounts, reconcile ledgers, gather data for budget preparation, and prepare various accounting forms, including expense vouchers and invoices.
* **Procurement and Logistics**: Verify requests for goods and services against County contracts and funding sources, order goods or services, and ensure delivery.
* **Communication and Correspondence**: Compose routine correspondence on behalf of management, train new employees, and provide relevant policies and procedures.
* **Scheduling and Coordination**: Schedule and cancel appointments, maintain calendars, schedule rooms for classes, meetings, and conferences, and coordinate audio visual and training equipment.
* **Payroll Processing**: Verify timesheets, research and resolve payroll discrepancies, complete and verify data entry, distribute paychecks, and maintain attendance and leave tracking records.
* **Data Management**: Act as a departmental resource in data management systems, provide training to new users, and coordinate Family and Medical Leave according to policies, procedures, and guidelines.
**Essential Qualifications**
To be successful in this role, you'll need to possess the following essential qualifications:
* **High School Diploma or Equivalent**: A high school diploma or equivalent is required, with two years of administrative support experience.
* **Administrative Experience**: Two years of administrative support experience is required, with a focus on data entry, accounting, and finance.
* **Attention to Detail**: Excellent attention to detail and organizational skills are essential for this role.
* **Communication Skills**: Strong communication and interpersonal skills are required, with the ability to work effectively with staff, clients, and external stakeholders.
**Preferred Qualifications**
While not required, the following qualifications are preferred:
* **Associate's Degree in Business Administration**: An Associate's Degree in Business Administration or related field is preferred.
* **Experience in Healthcare**: Experience working in a healthcare setting, particularly in detox and crisis recovery, is preferred.
* **Certifications**: Certifications in administrative support, accounting, or finance are preferred.
**Skills and Competencies**
To succeed in this role, you'll need to possess the following skills and competencies:
* **Technical Skills**: Proficiency in Microsoft Office, including Excel, Word, and Outlook, as well as experience with data entry and accounting software.
* **Communication Skills**: Excellent written and verbal communication skills, with the ability to communicate effectively with staff, clients, and external stakeholders.
* **Organizational Skills**: Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
* **Attention to Detail**: Excellent attention to detail and accuracy, with the ability to maintain high standards of quality and attention to detail.
* **Teamwork**: Ability to work effectively as part of a team, with a focus on collaboration and teamwork.
**Career Growth Opportunities and Learning Benefits**
At arenaflex, we're committed to providing opportunities for career growth and development. As an Administrative Support Specialist, you'll have the opportunity to:
* **Develop New Skills**: Develop new skills and knowledge in areas such as data entry, accounting, and finance.
* **Take on New Challenges**: Take on new challenges and responsibilities, with the opportunity to grow and develop in your role.
* **Collaborate with Colleagues**: Collaborate with colleagues from diverse backgrounds and disciplines, with the opportunity to learn from and share knowledge with others.
* **Access Training and Development**: Access training and development opportunities, including workshops, webinars, and online courses.
**Work Environment and Company Culture**
At arenaflex, we're committed to creating a positive and supportive work environment. As an Administrative Support Specialist, you'll work in a dynamic and fast-paced environment, with a focus on collaboration and teamwork. Our company culture is built on the following values:
* **Respect**: We value respect for all individuals, with a focus on diversity, equity, and inclusion.
* **Integrity**: We value integrity, with a focus on honesty, transparency, and accountability.
* **Compassion**: We value compassion, with a focus on empathy and understanding.
* **Excellence**: We value excellence, with a focus on quality, innovation, and continuous improvement.
**Compensation, Perks, and Benefits**
As an Administrative Support Specialist at arenaflex, you'll receive a competitive salary and benefits package, including:
* **Competitive Salary**: A competitive salary, commensurate with experience and qualifications.
* **Benefits Package**: A comprehensive benefits package, including health, dental, and vision insurance, as well as retirement savings and paid time off.
* **Perks**: A range of perks, including flexible work arrangements, professional development opportunities, and access to on-site fitness facilities.
**Conclusion**
If you're a motivated and organized individual with a passion for administrative support, we encourage you to apply for this exciting opportunity. As an Administrative Support Specialist at arenaflex, you'll have the opportunity to make a real difference in people's lives, while developing new skills and knowledge in a dynamic and supportive environment. Apply today to join our team and take the first step towards a rewarding and challenging career.
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