**Job Summary:**
Are you a highly organized and detail-oriented administrative professional looking for a part-time opportunity to utilize your skills in a dynamic and supportive environment? Look no further than arenaflex, a leading organization dedicated to providing innovative solutions in the field of adult detox and crisis recovery. As an Administrative Support Specialist, you will play a vital role in supporting the operations of our integrated Adult Detox and Crisis Recovery Unit, a non-medical 14-bed facility that provides critical services to individuals in need. This is a full-remote position, offering the flexibility and autonomy to work from anywhere in the United States.
**About arenaflex:**
arenaflex is a forward-thinking organization that is committed to making a positive impact in the lives of individuals and communities. Our Adult Detox and Crisis Recovery Unit is a state-of-the-art facility that provides a safe and supportive environment for individuals to detox from alcohol or other drugs. Our team of dedicated professionals is passionate about delivering exceptional care and services, and we are seeking like-minded individuals to join our team.
**Job Responsibilities:**
As an Administrative Support Specialist, you will be responsible for providing administrative support to our ADU/CRC staff, including:
* Utilizing spreadsheets or databases to organize information and produce standard reports
* Preparing complex disbursement forms, such as check requests, travel forms, cash sheets, and journal entries, for routing and approval
* Compiling and maintaining reports and financial statements
* Greeting visitors and maintaining and administering appropriate safety procedures in secured environments
* Setting up accounts, reconciling ledgers, and gathering data for use by others in preparing budget
* Preparing a wide variety of accounting forms, reconciling daily receipts or accounts receivable/payable, and identifying discrepancies and making corrections
* Verifying requests for goods and services against County contracts and funding sources, ordering goods or services, and following up on discrepancies and ensuring delivery
* Establishing, modifying, and maintaining a system for tracking the progress of work that is the responsibility of senior management
* Training new employees, providing and explaining relevant policies and procedures, and composing routine correspondence on behalf of management
* Scheduling and canceling appointments, maintaining calendars, scheduling rooms for classes, meetings, and conferences, coordinating audio visual and training equipment, and typing complex documents of a technical nature
* Conducting tasks associated with payroll processing, such as verifying timesheets, finding, researching, and providing resolution to payroll discrepancies, completing and verifying data entry, distributing paychecks, and providing information and answers to questions from staff regarding payroll issues
* Maintaining attendance and leave tracking records and acting as a department/agency/functional resource in data management systems
**Requirements:**
* High school diploma or equivalent and two years of administrative support experience are required
* Associate's Degree in Business Administration or related field is preferred
* Experience can substitute for education, and education can substitute for experience
**Preferred Qualifications:**
* Experience working in a healthcare or social services setting
* Knowledge of accounting principles and practices
* Proficiency in Microsoft Office, including Excel, Word, and Outlook
* Experience with payroll processing and data management systems
* Strong communication and interpersonal skills
**Skills and Competencies:**
* Excellent organizational and time management skills
* Ability to work independently and as part of a team
* Strong attention to detail and accuracy
* Excellent communication and interpersonal skills
* Ability to maintain confidentiality and handle sensitive information
* Proficiency in Microsoft Office and other software applications
* Ability to learn and adapt to new systems and processes
**Career Growth Opportunities and Learning Benefits:**
As an Administrative Support Specialist at arenaflex, you will have the opportunity to grow and develop your skills and career. We offer a range of training and development programs, including:
* On-the-job training and mentorship
* Professional development opportunities, such as conferences and workshops
* Access to online training and educational resources
* Opportunities for advancement and career growth
**Work Environment and Company Culture:**
arenaflex is a dynamic and supportive work environment that values diversity, equity, and inclusion. We are committed to creating a workplace culture that is respectful, inclusive, and supportive of all employees. As an Administrative Support Specialist, you will be part of a team that is passionate about delivering exceptional care and services to individuals in need.
**Compensation, Perks, and Benefits:**
arenaflex offers a competitive compensation package, including:
* Competitive hourly rate
* Opportunities for overtime and bonuses
* Comprehensive benefits package, including health, dental, and vision insurance
* Paid time off and holidays
* Access to a range of employee perks and discounts
**How to Apply:**
If you are a motivated and detail-oriented administrative professional looking for a part-time opportunity to make a difference, we encourage you to apply for this exciting role at arenaflex. Please submit your resume and a cover letter outlining your qualifications and experience.
**Equal Employment Opportunity:**
arenaflex is an equal employment opportunity employer and welcomes applications from diverse candidates. We are committed to creating a workplace culture that is respectful, inclusive, and supportive of all employees.
**Contact Information:**
If you have any questions or would like to learn more about this opportunity, please contact our HR department at [insert contact information].
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