Executive Assistant (Remote | South Africa | US Hours)

This is a remote position. Executive Assistant (Remote | South Africa | US Hours) Job Type: Full-Time (40 hours per week) Working Hours: Monday to Friday Flexible 8-hour shift between 14:00 – 03:00 (SAST) aligned with US business hours Salary: Paid monthly in South African Rand (ZAR) Overview We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support a fast-paced, high-performing real estate team. This role is critical in ensuring smooth daily operations, efficient communication, and accurate data management across the business. The ideal candidate thrives in a dynamic environment, can manage multiple priorities, and is comfortable working with CRM systems and spreadsheets. Key Responsibilities 1. Operations, Collaboration & Recruiting Support • Collaborate with agents, brokers, and team members to support daily operations • Ensure smooth lead transitions and proper follow-through • Maintain clear and effective communication across teams • Assist with tasks assigned by leadership and agents • Support recruiting efforts (candidate outreach, tracking, and interview scheduling) • Manage recruiting pipelines within CRM systems • Assist with onboarding coordination and new team member setup 2. Communication & Follow-Up • Build and maintain relationships with potential clients • Follow up with leads at different stages of the sales process • Share information on properties, market trends, and services • Execute communication strategies set by leadership • Conduct outbound calls when required 3. Scheduling & Training Coordination • Manage calendars for agents and leadership • Schedule meetings, training sessions, and team events • Ensure team members are registered for required training • Track attendance and follow up on completion 4. Administrative Support & Data Management • Perform general administrative tasks • Support high-performing agents and team leads • Maintain accurate data entry across CRM systems and spreadsheets • Update and manage tracking documents (leads, transactions, agent activity) • Ensure data consistency across platforms (e.g., CRM, spreadsheets, internal tools) • Assist with reporting and basic data analysis Requirements • Proven experience in real estate support or administration • Experience with CRM systems (Follow Up Boss preferred) • Strong organizational and multitasking abilities • High attention to detail and accuracy • Excellent written and verbal communication skills • Comfortable working in a fast-paced, remote environment Technical & Work Environment Requirements • Reliable minimum 50 Mbps fibre internet connection • Fully functional laptop or computer suitable for remote work • Loadshedding backup solutions (e.g., inverter, UPS, or alternative power source) • Quiet, distraction-free workspace What We’re Looking For • Self-motivated and proactive individual • Strong problem-solving skills • Ability to work independently and as part of a team • High level of professionalism and accountability Benefits FULL-TIME OPEN-ENDED CONTRACT PTO INCREASES BASED ON ANNUAL PERFORMANCE REVIEW