Executive Assistant

Executive Assistant  A Switzerland-based pediatric rehabilitation center is seeking an Executive Assistant to support the founder with day-to-day operations. Part-time: 20 hours per week (with potential to grow to full-time) Remote: Fully remote, CET working hours Engagement Type: Independent Contractor Monthly Rate: $600-800 (based on a 20-hour workweek; flexible depending on experience)  What You'll Be Doing:Manage and organize email inboxes and incoming communications across multiple channels Support the preparation and organization of receipts and financial documents for bookkeeping Prepare travel expense reports and documentation using Expensify Assist with invoice matching and basic financial administration tasks Prepare client proposals and supporting documentation Create and maintain templates (e.g., sponsorship, proposals, Google Docs templates) Support coordination of occasional events and sponsorship-related activities Assist with outreach and communication with professional contacts (e.g., physicians) Conduct research and provide support for general operational tasks as needed Assist in drafting written content, including blog posts and website copy Support the creation of marketing materials such as brochures, presentations, and branded documents Document internal processes and help maintain organized, accessible knowledge resources Proactively follow up on tasks, deadlines, and commitments, and provide reminders to leadership when needed Who You Are:With 3–6+ years of experience supporting executives, founders, or leadership teams Excellent written and spoken English Strong organizational skills with a structured, detail-oriented approach High digital proficiency, including cloud-based tools and Google Workspace (Gmail, Docs, Drive, etc.) Ability to work independently, manage multiple priorities, and stay proactive Strong ownership mindset with the ability to anticipate needs and follow through reliably Nice to Have:German language skills Experience with tools such as Expensify, Superchat, or Zanda Experience in marketing, copywriting, or client communication support Recruitment Process:Initial Interview  Client Interview Offer and Onboarding Apply To This Job