Description
Corporate Card Analyst
Mission
The Corporate Card Analyst will oversee reporting and program administration for IDEA Public Schools’ Corporate Card and Draw Down Card programs, including functions managed through American Express and Texas Capital Bank. This role is responsible for responding to cardholder audit requests and various data inquiries, ensuring all support documentation is collected, reviewed, analyzed, and provided to stakeholders in a timely and audit-ready manner.
The Corporate Card
Analyst will uphold strong internal controls, proactively identify and mitigate risk, and ensure compliance with organizational policies and best practices as outlined by the Texas Education Agency. This role is also responsible for driving continuous improvement across procurement and payment processes to enhance efficiency, transparency, and accountability.
Supervisory Responsibilities
N/A
Location
This is a full-time remote position based in Texas, with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate.
Travel Expectations
Up to 10% for trainings and conferences
Essential Duties
What You’ll Do – Accountabilities
• Conduct routine maintenance processes with a high degree of accuracy, ensuring system integrity and reliable financial operations.
• Build, revise, and maintain standard operating procedures (SOPs), one-pagers, and training materials to drive process consistency, efficiency, and end-user effectiveness.
• Compile and support financial reporting, including monthly compliance and year-end reporting (e.g., accruals, fringe benefits), ensuring audit readiness and data integrity.
• Conduct routine and periodic audits, internal control assessments, and corrective action planning (CAP) to identify gaps, mitigate risk, and strengthen compliance.
• Develop and facilitate training sessions (e.g., Financial Management, Summer Institute) to enhance user understanding, compliance, and operational execution.
• Develop, maintain, and enhance system workflows, audit rules, and approval structures (including grant-specific requirements) within Concur to ensure compliance with organizational and regulatory standards.
• Drive continuous improvement initiatives by analyzing trends, recommending enhancements, and implementing strategies to increase efficiency, reduce risk, and add organizational value.
Additional Duties And Responsibilities
• Ensure accurate account coding and financial data integrity within Concur and ERP systems, including maintenance of segment codes aligned with FASRG and audit requirements.
• Investigate and resolve discrepancies, including reclassifications, coding corrections, and true credit processing.
• Maintain and manage financial coding structures within Concur and Texas Capital
• Bank systems to ensure alignment with organizational account structures and accurate reporting.
• Maintain organized and compliant record retention practices for audit requests, data inquiries, and supporting documentation.
• Manage and fulfill internal and external audit requests, ensuring timely data collection and implementation of corrective action plans.
• Monitor and analyze program data (e.g., delinquency, unsubmitted expenses, compliance trends), execute enforcement actions, and provide detailed reporting to leadership.
• Monitor daily system interfaces and reports (e.g., Standard Accounting Extract) to identify and resolve errors and ensure timely payment processing.
• Oversee and support Corporate Card (American Express) and Draw Down Card (Texas Capital Bank) program functions, ensuring compliance, accuracy, and operational effectiveness.
• Partner with internal stakeholders, including Accounts Payable, ERP Reporting & Integration, and leadership, to resolve system issues and improve financial data flow.
• Prepare and deliver recurring reports and stakeholder presentations with clear, data-driven insights on program performance, expenditures, and compliance.
• Maintain relationships with internal and external stakeholders and serve as a backup resource for Corporate Card and Draw Down Card operations as needed.
Knowledge and Skills – Competencies
• Make Strategic Decisions: This team member uses data, feedback, and insights to inform thoughtful decision-making, while considering the impact on their direct reports and team. They communicate decisions with clear rationale and begin to connect their choices to broader team objectives.
• Manage Work and Teams: This team member sets clear, measurable goals and regularly reflects on pro
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