Our client is one of Australia’s largest gifting, homewares, and kitchenware distributors, dedicated to bringing joy and meaning to people's lives through their products.
They are now seeking to hire a Buyer Administrator to provide critical administrative and data support to the Buying team, enabling Buyers to focus on strategic range development, supplier relationships, and commercial decision-making.
Job Responsibilities
Buying and Product Administration
- Complete and maintain Item Creation Sheets accurately and in line with internal requirements
- Populate and manage Salsify product data, liaising with Buyers and suppliers to obtain required copy, specifications, imagery, and compliance data
- Support Buyers with high-volume data entry across internal systems
- Ensure product information is complete, consistent, and aligned across all systems
Photography and Marketing Support
- Prepare and complete photography briefs, ensuring all required product details, styling notes, and deadlines are clearly communicated
- Coordinate product information required for photography and follow up on any missing data
- Support the Buying and Marketing teams by ensuring all photography-related documentation is accurate and complete
Supplier and Compliance Coordination
- Liaise with suppliers and Buyers to collect required compliance and product documentation
- Email factories to request and follow up on APCO documentation, BSCI certification, and other ethical sourcing documents
- Track and maintain records of compliance documentation, escalating gaps or risks to the Buyer where necessary
- Make outbound calls to international suppliers and internal stakeholders to proactively follow up on outstanding information
Artwork, Packaging, and Barcode Support
- Review and check artwork against the original brief, ensuring accuracy of product details, branding, and specifications
- Flag discrepancies or errors to Buyers for review and resolution
- Support packaging and artwork workflows to ensure accuracy prior to approval
- Scan and verify barcodes, check documentation, and raise any inconsistencies or errors
- Maintain organised records of barcode checks, approvals, and digital documentation
Requirements
- Strong administrative and data entry experience, ideally within buying, merchandising, sourcing, or supply chain
- High attention to detail with the ability to manage large volumes of data accurately
- Confidence liaising with international suppliers and internal stakeholders via email and phone
- High proficiency in both written and verbal English communication
- Process-driven and methodical working style with strong organisational and time-management skills
- Ability to follow processes, briefs, and critical paths autonomously while supporting multiple stakeholders
Nice-to-Have Skills
- Previous experience managing product data within Salsify
- Experience working with Item Creation Sheets or similar high-volume data inventory templates
- Prior experience reviewing artwork briefs or handling barcode verification processes
- Experience following up on supplier compliance documentation like APCO or BSCI certification
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian Eastern Standard Time business hours)
- Full-time job
- HMO
- Annual leave
- Christmas Bonus equivalent to 1 month's wage (pro-rate)
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