Position: Administrative Assistant, College of the Liberal Arts
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• * APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please to complete the. Please do not apply here, apply internally through Workday.* ## If you are NOT a current employee or student, please click “Apply” and complete .###
• * Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see .**###
• * POSITION SPECIFICS
• * The College of the Liberal Arts is seeking an
• * Administrative Assistant
• * to support the departments of and , as well as the and programs.
The
• * Administrative Assistant
• * will serve as the first point of contact for, and provide excellent customer service to, the students, faculty, staff, and others visiting our Departments and Programs.
• * Responsibilities include but are not limited to**:
• Respond to in-person and email inquiries to the Departments and Programs
• Answer and direct telephone calls; provide information or refer as appropriate
• Distribute, screen, review, and process all mail communications
• Maintain office supply inventory; order supplies (e.g., paper, toner ink) when needed
• Maintain and monitor office equipment, including copiers
• Order books and supplies for faculty
• Maintain directories, databases and bulletin boards
• Schedule conference room and classroom space
• Assist faculty with incoming speaker and lecturer events: help with advertising, arrange catering or meal reservations, and complete visitor forms
• Work with the finance office to reconcile financial forms submitted in SIMBA (Penn State's System for Integrated Management, Budgeting and Accounting).
• Act as key/access and (Penn State's primary electronic security system software) Access Coordinator
• Collect and compile travel reimbursements for faculty
As needed, the
• * Administrative Assistant
• * will provide back-up support to other members of the administrative team and assist with events and various special projects.
• * Qualifications**:
• Ability to stay organized with a high attention to detail and accuracy while multitasking
• Excellent verbal and written communication and interpersonal skills
• Driven to provide outstanding customer service
• Inclusive and respectful when working with others
• Ability to work with a high-level of professionalism both independently and as a member of a team
• Demonstrated ability to exercise professional judgment, act proactively, and take initiative
• * MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
• * If filled as Administrative Assistant - Support, this position requires:
General Equivalency Diploma (GED) or High School (HS)
No prior relevant work experience required; previous relevant work experience accepted in lieu of education.
Required
Certifications:
None If filled as Administrative Assistant - Intermediate Support, this position requires:
General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; or an equivalent combination of education and experience accepted
Required
Certifications:
None###
• * Application Instructions:
• * To be considered, applicants must upload a cover letter and resume.
• * Additional Information**:
The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
• * In accordance with College guidelines, this position requires a minimum of three days per week of on-site work at the designated work location.*
• ** BACKGROUND CHECKS/CLEARANCES
• * Employment with the University will require successful completion of background check(s) in accordance with University policies.### Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
• * SALARY & BENEFITS
• * The salary range for this position, including all possible grades, is $34,800.00 - $55,500.00.
- Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed…
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